Canada is expected to launch a new Temporary Resident (TR) to Permanent Resident (PR) pathway, which will allow eligible foreign nationals already in Canada to apply for permanent residence. When this type of pathway was previously opened, applications filled up almost immediately. Many people who weren’t prepared with their supporting documents in advance missed out on their chance to apply, even when they otherwise qualified.
Because of this, it’s critically important to gather all essential paperwork now so you can submit your PR application without delay once the new intake opens. Preparation can make all the difference between getting your application in on time and missing out.
Why Document Preparation Matters
When the earlier TR to PR pathway first became available, the application cap was reached within hours. Many applicants did not have important documents like valid language test results or police certificates ready. This prevented them from applying, even though they met the eligibility criteria. That experience shows how quickly spots can go, and why you should prepare now.
Documents such as police background checks and language test results can take weeks or months to obtain, so starting early gives you a clear advantage.
Key Documents You Should Prepare
Below is a detailed checklist of the documents you should have completed and ready. Being organized and proactive will help you apply as soon as the pathway opens:
General Document Checklist for All Applicants
| Document Type | Supporting Documents to Prepare |
| Proof of language proficiency | Language test results from an approved provider showing English or French ability |
| Proof of criminal background | Police certificates from all countries where you have lived based on eligibility rules |
| Proof of education | Educational Credential Assessments (ECAs) for foreign degrees; transcripts for Canadian studies |
| Travel history | A detailed travel log, passport bio page scans, and airline tickets if needed |
| Support of employment | Complete employment history, reference letters, T4s or pay stubs, employment contracts |
| Proof of current employment in Canada | Valid work permit, employer reference letter, recent pay stubs, employment contract |
| Documentation of affiliations | Membership lists, volunteer history, letters or receipts proving association or support |
| Identity documents | Passport, birth certificate, marriage or adoption papers where applicable |
| Translations | Certified translations for any documents not in English or French; include translator affidavits |
Documents for Applicants Inside Canada
If you are applying from within Canada rather than from abroad, you will also need to prove that you have valid temporary status at the time you apply and while your application is processed:
| Document Type | Supporting Documents to Prepare |
| Proof of status in Canada | A valid temporary status document such as a work or study permit, visitor record files, or entry stamps; evidence of maintained status if applicable |
Documents Required for Accompanying Family Members
Family members who are included in your application also require supporting paperwork to show their identity, travel history, and background. These include:
| Document Type | Supporting Documents to Prepare |
| Identity documents | Passports, birth certificates, marriage certificates, civil status paperwork |
| Travel history | Travel logs, airline confirmations, passport stamps, and travel-related records |
| Criminal background checks | Police certificates for everyone aged 18 or older who has lived outside their home country |
Special Situations: Additional Documents
In some cases, you may need extra paperwork to clarify or prove specific details about your application:
| Situation | Documents to Prepare |
| Letter(s) of explanation (LOE) | Written explanations for any irregularities, such as gaps in employment, missing paperwork, or address changes |
| Proof of common-law relationship | Documentation such as shared leases, bills, joint bank accounts, and other evidence showing cohabitation |
| Name change certificates | Legal certificates showing any name changes for you or family members |
Important Tips for Document Preparation
Language Test Results
Language proficiency results demonstrate your ability in English or French and are required for most PR streams. Results must come from an approved testing agency and be valid on the day you apply. Since language test results usually expire after two years, make sure you plan your testing timeline accordingly to avoid needing to retake the test right before applying.
Police Certificates
Police certificates are required to prove you do not have a serious criminal background. These can take a long time to process, so request them sooner rather than later. You must provide certificates for each country where you lived for at least six months since turning 18. Certificates from your current country of residence must typically be issued no more than six months before applying.
Educational Documents
For degrees earned outside Canada, you usually need an Educational Credential Assessment (ECA) to show that your foreign qualification is equal to a Canadian credential. ECAs are generally valid for five years, so plan this ahead of time. For Canadian degrees, you will typically provide transcripts and proof of graduation.
Organize Your Travel and Employment Records
A detailed travel history is often required on immigration forms and should match your police clearance periods. Employment history should include reference letters, pay stubs, contracts, and other supporting documentation as needed to verify the work you claim.
Translations
Immigration authorities in Canada only accept documents in English or French. If any of your documents are in another language, you will need certified translations and, in some cases, an affidavit from the translator. Ensure these are completed correctly according to the official translation rules.
Final Thoughts
Preparing these documents well in advance will help you take full advantage of the new TR to PR pathway once it opens. With a clear checklist and all paperwork ready, you maximize your chance of submitting a complete and timely application, reducing delays and the risk of missing available intake windows.
Start gathering and organizing these documents today so you’re ready to apply for permanent residence the moment the pathway becomes available.
Important Tips for Document Preparation
Language Test Results
Language proficiency results demonstrate your ability in English or French and are required for most PR streams. Results must come from an approved testing agency and be valid on the day you apply. Since language test results usually expire after two years, make sure you plan your testing timeline accordingly to avoid needing to retake the test right before applying.
Police Certificates
Police certificates are required to prove you do not have a serious criminal background. These can take a long time to process, so request them sooner rather than later. You must provide certificates for each country where you lived for at least six months since turning 18. Certificates from your current country of residence must typically be issued no more than six months before applying.
Educational Documents
For degrees earned outside Canada, you usually need an Educational Credential Assessment (ECA) to show that your foreign qualification is equal to a Canadian credential. ECAs are generally valid for five years, so plan this ahead of time. For Canadian degrees, you will typically provide transcripts and proof of graduation.
Organize Your Travel and Employment Records
A detailed travel history is often required on immigration forms and should match your police clearance periods. Employment history should include reference letters, pay stubs, contracts, and other supporting documentation as needed to verify the work you claim.
Translations
Immigration authorities in Canada only accept documents in English or French. If any of your documents are in another language, you will need certified translations and, in some cases, an affidavit from the translator. Ensure these are completed correctly according to the official translation rules.
Final Thoughts
Preparing these documents well in advance will help you take full advantage of the new TR to PR pathway once it opens. With a clear checklist and all paperwork ready, you maximize your chance of submitting a complete and timely application, reducing delays and the risk of missing available intake windows.
Start gathering and organizing these documents today so you’re ready to apply for permanent residence the moment the pathway becomes available.
